CEELI Institute Privacy Policy
LAST UPDATED: DECEMBER 2024
The CEELI Institute is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our programs, services, or online platforms, in compliance with the EU General Data Protection Regulation (GDPR) and applicable laws.
Who We Are
The CEELI Institute is the data controller responsible for processing your personal data. For questions or concerns about how we handle your data, contact us at:
CEELI Institute
Havlíčkovy sady 58,
120 00 Prague, Czech Republic
Email: office@ceeli.eu
What Personal Data We Collect
We collect personal data directly provided by you or inferred from your interactions with our programs, services, or online platforms:
General Program Registration and Applications
Name
Contact details (email, phone number)
Professional information (job title, organization)
Additional information (typically provided in application/registration forms)
Job Applications
Personal data (e.g., name, contact details, CV, cover letter)
Retained for the recruitment process and securely deleted within six months of an unsuccessful application, unless consent is given for consideration for future opportunities.
CEELI Online Learning Platform
When you register for CEELI Online, we collect:
Name, username, email, city, country of residence
Profile photo or video recordings (if uploaded or provided)
Usage data (e.g., access history, forum posts, video interactions)
Data collected via cookies (see our separate Cookies Policy)
Your name, photo, and any profile information you provide are visible to other CEELI Online users. Only CEELI staff can access private data like email addresses or survey responses.
Photographs and Videos
By registering for CEELI Institute programs, you consent to being photographed, recorded, or filmed during events. These materials may be used for promotional purposes (e.g., website, social media). If you do not wish to consent, you can inform the CEELI Institute in the registration form.
How We Use Your Data
We use your data to:
Process applications and register you for programs
Facilitate participation in CEELI Online courses
Assess eligibility for certificates of completion
Communicate with you about past, current, or future programs or courses
Produce documents required by donors, state authorities, or other work purposes
Depersonalize data for research and improving our programs
Legal Basis for Processing Your Data
We process personal data:
Based on your consent, which you provide during registration or application. You may withdraw consent at any time, though this may affect your participation.
For legitimate interests, such as reporting to donors or authorities, or for CEELI Institute marketing.
Data Sharing
We share personal data only as necessary:
With program partners, co-organizers, or service providers (e.g., Instructure Global Limited for CEELI Online, Panopto EMEA Limited)
For official/work documents required by donors or authorities
With third parties in compliance with data protection laws
Data Retention
We retain personal data as long as necessary for its original purpose or to comply with legal obligations. After this period, data will be securely deleted or anonymized. Personal data is stored on servers within the European Economic Area (EEA).
Security of Your Data
We implement technical and organizational measures to protect your personal data. For CEELI Online, ensure your password is strong, unique, and confidential.
Your Rights Under GDPR
You have several rights concerning your personal data:
Access: Request a copy of your data
Rectification: Correct inaccuracies in your data
Erasure: Request deletion of your data under certain conditions
Restrict Processing: Limit processing of your data
Data Portability: Request a copy in a structured format
Object: Oppose data processing under certain conditions
You can exercise your rights by contacting us at office@ceeli.eu. Complaints can also be filed with the Czech Republic’s Office for Personal Data Protection (https://www.uoou.cz/).
Cookies Policy
Technical Cookies
Our website uses technical cookies to ensure its proper functioning and enhance your user experience. These cookies are essential for enabling core functionalities, such as navigation and access to secure areas of the website. Without these cookies, certain features may not work correctly.
Third-Party Cookies (Google Maps)
We also utilise third-party cookies provided by Google Maps. These cookies enable the integration of interactive maps into our website, allowing you to easily locate us or access geolocation features. These cookies are governed by Google's Privacy Policy, and we encourage you to review their terms for more information.
You have the option to enable or disable third-party cookies at any time through your browser settings. Most browsers allow you to manage cookies under their privacy or security settings. Please note that disabling third-party cookies may affect the functionality of features like embedded maps.
No Other Cookies
We do not use any other cookies on our website, including analytics, advertising, or tracking cookies. Our commitment is to maintain a secure and transparent browsing experience without unnecessary data collection.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Material changes will be communicated in advance via email, notices on our website, or CEELI Online. Continued use of our services implies consent to the updated policy. For further information or queries, please contact us at office@ceeli.eu.